Printable Purchase Order Template
This purchase order sheet is for buyers, office staff, and small teams that need a clear record of what to order. It includes fields for PO number, date, buyer, vendor, ship to, required by, payment terms, requested by, authorised by, and date. The line-item table has columns for item or SKU, description, quantity, unit price, and amount. Sample rows show printer paper and toner cartridge entries, and the note reminds you to reference the PO number on invoices, packing slips, and correspondence.
Free printable · PDF
- 1 page
- US Letter — choose “Fit to page” for A4
- PDF, 58 KB
Free for personal, family and classroom use.
Use it to list the items, check the shipping details, and confirm who approved the order before sending it to a supplier. Print it as needed, or fill it in digitally if you prefer. Keep a copy with your vendor records so you can match invoices and deliveries later.
Good for
- Record office supply orders
- Send details to a vendor
- Track approval and delivery dates
Tip: Print extra copies if multiple departments need to review or sign the order.
2 files · XLSX, DOCX, PDF
Get every sheet: Purchase Order Template Pack
This sheet plus 1 more in one download, with the editable Excel and Word files. Editable Word and Excel purchase order templates with automatic totals, plus a PO log and receiving record.
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PO Log and Receiving Record