PO Log and Receiving Record
This sheet is for offices, small businesses, and purchasing teams that need a simple record of orders and deliveries. It includes a purchase order log with columns for PO number, date, vendor, description, amount, approved by, received on, invoice no., paid on, and status. It also includes a receiving record with columns for PO number, item, qty ordered, qty received, shortage, condition, received by, and date.
Free printable · PDF
- 4 pages
- US Letter, landscape — choose “Fit to page” for A4
- PDF, 64 KB
Free for personal, family and classroom use.
Use the log to track each order from approval through payment, then use the receiving record when goods arrive. Keep one entry per PO and fill in shortages or condition notes at delivery. Print the pages for daily use or save the XLSX version for editing on screen.
Good for
- Track open and closed purchase orders
- Record delivery shortages and item condition
- Match received goods to invoices
Tip: Print the PDF landscape on letter paper and keep it near receiving or purchasing paperwork.
2 files · XLSX, DOCX, PDF
Get every sheet: Purchase Order Template Pack
This sheet plus 1 more in one download, with the editable Excel and Word files. Editable Word and Excel purchase order templates with automatic totals, plus a PO log and receiving record.
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Printable Purchase Order Template